Consistent with the provisions of New York's Internet Security and Privacy Act, the Freedom of Information Law and the Personal Privacy Protection Law, the Statewide Financial System (SFS) privacy policy describes the SFS Program's privacy practices regarding information collected from users of this website and describes what data is collected and how that information is used. The SFS Program may, at its sole discretion, change, modify, add, or delete portions of this policy.

For purposes of this policy, personal information means any information concerning a natural person, as opposed for instance, to a corporate entity, which, because of name, number, symbol, mark, or other identifier, can be used to identify that natural person. The SFS Program only collects personal information about you when you provide that information voluntarily by sending an email or by initiating an online transaction, such as a survey, registration, or order form.

Information Automatically Collected When You Visit This Website

When visiting this website the SFS Program automatically collects and stores the following information about your visit:

  • The date and time you visited this site
  • Domain name of your internet service provider
  • Any files you may have downloaded from this website
  • The Web pages or services you accessed at this site
  • The type of browser and operating system you used
  • The Internet Protocol (IP) address, which is a numerical identifier, often assigned by your internet service provider

This information that is collected automatically is used to improve this website's content and to help the SFS Program understand how people are using this website. This information is collected for statistical analysis, to determine what information is of most and of least interest to our visitors, and to identify system performance or problem areas. The information is not collected for commercial marketing purposes and the SFS Program does not sell or distribute the information collected from this website for commercial marketing purposes.

About the Information Collected When You Email This Website

If during your visit to this website you send an email to the SFS Program, your email address and the contents of your email will be collected. The information collected is not limited to text characters and may include audio, video, and graphic information formats you send us. The information is retained in accordance with the public record retention provisions in the State Arts and Cultural Affairs Law. Your email address and the information contained in your email will be used to respond to you, address issues you identify, further improve this website, or forward your email to another agency for appropriate action. Your email address is not collected for commercial marketing purposes and the SFS Program does not sell or distribute your email address for any purposes.

During your visit to this website, you may initiate a transaction such as a survey, registration or order form. The information, including personal information, volunteered by you in initiating the transaction is used by the SFS Program to operate programs, which include the provision of goods, services, and information. The information collected by the SFS Program may be disclosed by the SFS Program for those purposes that may be reasonably ascertained from the nature and terms of the transaction in connection with which the information was submitted by you.

Disclosure of Information Collected Through This Website

The collection of information through this website and the disclosure of that information are subject to the provisions of the Internet Security and Privacy Act. The SFS Program will only collect personal information through this website, or disclose such personal information, if the user has consented to the collection and disclosure of such personal information. The voluntary disclosure of personal information to the SFS Program by the user, whether solicited or unsolicited, constitutes consent to the collection and disclosure of the information by the SFS Program for the purposes for which the user disclosed the information to the SFS Program, as was reasonably ascertainable from the nature and terms of the disclosure.

However, the SFS Program may collect or disclose personal information without user consent if the collection or disclosure is: (1) necessary to perform the statutory duties of the SFS Program or necessary for the SFS Program to operate a program authorized by law, or authorized by state or federal statute or regulation; (2) made pursuant to a court order or by law; (3) for the purpose of validating the identity of the user; or (4) of information to be used solely for statistical purposes that is in a form that cannot be used to identify any particular person.

Further, the disclosure of information, including personal information, collected through this website is subject to the provisions of the Freedom of Information Law and the Personal Privacy Protection Law. Additionally, the SFS Program may disclose personal information to federal or State law enforcement authorities to enforce its rights against unauthorized access or attempted unauthorized access to the SFS Program's information technology assets and any other inappropriate use of its website.

Confidentiality and Integrity of Personal Information

The SFS Program limits employee access to personal information collected through this website to only those employees who need access to the information in the performance of their official duties. Employees who have access to this information are required to follow appropriate procedures in connection with any disclosures of personal information.

In addition, the SFS Program has implemented procedures to safeguard the integrity of its information technology assets, including, but not limited to, authentication, monitoring, auditing and encryption. These security measures have been integrated into the design, implementation, and day-to-day operations of this website as part of our continuing commitment to the security of electronic content as well as the electronic transmission of information.

Note: The information contained in this policy should not be construed in any way as giving business, legal, or other advice, or warranting as fail proof, the security of information provided via this website. For site security purposes and to ensure that this website remains available to all users, the SFS Program employs software to monitor traffic to identify unauthorized attempts to upload or change information or otherwise cause damage to this website.

Links Disclaimer

In order to provide visitors with certain information, this website provides links to local, State and Federal government agencies, and websites of other organizations. A link does not constitute an endorsement of the content, viewpoint, accuracy, opinions, policies, products, services, or accessibility of that website. Once you link to another website from this website, including one maintained by the State, you are subject to the terms and conditions of that website, including, but not limited to, its privacy policy.

Information Disclaimer

Information provided on this website is intended to allow the public immediate access to public information. While all attempts are made to provide accurate, current, and reliable information, the SFS Program recognizes the possibility of human and/or mechanical error. Therefore, the SFS Program, its employees, officers and agents make no representations as to the accuracy, completeness, currency, or suitability of the information provided by this website, and deny any expressed or implied warranty as to the same.

For questions regarding this Privacy Policy, please email the SFS Help Desk .